Writing Messages
Follow these step-by-step guide on how to write and create messages in Outlook.
There are several methods to create new items. The Outlooks drag and drop capabilities make sending messages very easy. Outlook also has an assortment of stationery options (which produce fancy preformatted e-mail) for use with HTML formatted messages.
Elizabeth is now ready to create a message. Let us see all the issues related with creating a message.
To Create a Message click the new mail message on the toolbar.
Enter the recipient names in the:
- To A message is sent to this address.
- Cc stands for carbon copy
- Bcc stands for blind carbon copy. The names of the recipients in the Bcc box aren't visible to other recipients.
Select the recipient names from a list in the Address Book,
Enter the address in the To or Cc button.
Type the subject of the message In the Subject box
Type the message in the message body.
Message Options
Change the importance level.
- Make a message unavailable after a specified date.
- Click Options.
- Under Delivery options, select the Expires after check box.
- Enter the expiration date you want.
- Delay delivery of the message
- Click Options.
- Under Delivery options, select the "Do not deliver before" check box.
- Enter the delivery date and time you want.
- To enter a time, you must type in the box.
- Save a copy of the message to a folder other than Sent Items
- In the message, click Options.
- Under Delivery options, select the "Save sent message to" check box.
- Click Browse, and then click the folder you want.
- Click Send.
- Address Book is a collection of address books or address lists to look up and select names, e-mail addresses, and distribution lists.
- If the name you typed matches with a name in the Address Book the Display Name and e-mail address are filled in.
- If the name you typed does not match with a name in the Address Book, the dialog box prompts for more information.
- Global Address List contains the names and e-mail addresses of everyone in your organization. The Microsoft Exchange Server administrator creates and maintains this address book.
- Outlook Address Book/Contact is created automatically and contains the contacts in your Contacts folder that have a contact entry in the E-mail or Fax boxes. These contacts display in the Address Book dialog box when you click Contacts in the Show names from the list.
