Finding and Archiving Information
Outlook lets you organize information by storing them in file archives that you can search from time to time.
With Outlook you can search for required information, delete unwanted information and archive information for storage.
You can search for information in two ways. Let us see these, Click Tools > Find.
or Click the Find button on the Standard toolbar.
A pane appears at the top of the folder window indicating a "Look for " box. Type your search request and a "search in" box offering options for places to look.
The matching items appear in the folder window after the find operation is completed.
For Advanced Search Operation choose Tools > Advanced. The advanced Find dialog box is a compact and sophisticated search tool. Type or select search criteria in the controls of any of the three tabs. Click find now to begin the search.
Archiving Outlook Information. To move information you normally use into a special folder for storage. To do this choose File > Archive.
Select the folder you want to archive from the dialog box.
You can let Outlook automatically do archiving. To turn on Auto archive:
- Select Tools > Options dialog box.
- Switch to the Other tab.
- Click Auto archive.
- Select the settings and a default archive file.
- Activate the Auto Archive on a folder-by-folder basis.
- Open each folder in turn, using the Auto archive tab on File > Folder > Properties dialog box.
