Editing Contacts, Contact Lists and Groups
You can revise the information on your contacts database in Outlook. This guide will show you how it is done.
Outlook offers different ways to edit, view, create and group Contacts.
You can edit Contact fields in different ways. This can be done directly in the address cards, detailed Address Cards or Phone List views. But the best method is to edit the Contact data using the same form that you used to add the Contact to begin with. To do so, double-click the Contact's listing.
The Contact form opens. Select the tab containing the data you want to edit. If the desired field does not appear in the General or Details tab field select the All tabs field. Edit the data. Click the save and close button.
To view Contact lists - The dropdown list offers different ways to look at the Contact information. Let us see these views,
Address cards view: contains name, follow-up flag, address, phone numbers and e-mail addresses.
Detailed Address Cards: contains the complete listing from the General tab.
Phone list: contains Flag status, Icon, Attachment, name, company, file as, phone numbers, Journal, and Categories.
By Category: contains flag status, icon, attachment, name, company, file as, phone numbers, categories.
By company: contains flag status, icon, attachment, name, job title, company, file as, phone numbers, categories.
By Location: contains flag status, icon, attachment, name, company, file as, state, country/region, phone numbers, and categories.
By Follow-Up flag: contains flag status, icon, attachment, name, company, file as, phone numbers, categories.
To create groups Click the Group by box button on the toolbar.
The filed headers are dragged into the Group box and the listings automatically group themselves accordingly.
OR Right click the blank record at the top of the window.
The pop-up menu appears. Select from the fields and click ok.
With MS Outlook you can link Contacts with the other Outlook items to know who is associated with whom or responsible for what. You can associate the Contact with other Contacts, Tasks, Journal entries and so on. To do this select the Contact you want to associate with an item. Select Actions> Link>Items.
In the link items to Contact dialog box select the folder in the top panel that contains the item you want to associate. In the bottom panel select the item or items you wish to associate with the Contact. Click Ok.
