Organizing Your Word Interface

a. Customizing File Locations

Tired of navigating through several folders every time you need to open a file? Try this:

1. Click Tools > Optionson the menu bar.

2. In the dialog box that opens, click the File Locations tab.

3. In the File types list, click on the file location you wish to modify:

1. Documents: default starting location for opening files (this can save you time each time you open a file)
2. AutoRecover files: location for recovered documents (saved when Word or your computer crashes)
3. User templates: location for templates that you create (this should be on your hard drive)
4. Workgroup templates: location for shared templates on the network (it should be i:\msoffice.97\Template\)

4.Click Modify.

5. In the Look in box, navigate to the appropriate folder.

6. Click OK.

b. Split your screen in two

This allows you to see two different parts of your document at the same time.

1. Take the cursor to the right side. Located just above the up arrow on the scroll bar is a small horizontal bar.

2. Place your mouse over that line.

3. It will change to a two-headed arrow

4. Click and drag that bar down and let it go anywhere on the page

5. The document will now appear to be split in two sections, allowing you to scroll each section separately.

c. Showing or hiding a toolbar

1. Click View > Toolbars.

2. Click the toolbar you want to show or hide. (The ones with the checkmarks next to them are already being shown.)

d. Moving a toolbar

1. Click the move handle (the two little vertical lines) screenshot on a docked toolbar and drag the toolbar to a new location.

2. Drag the toolbar away from the edge to turn it into a floating toolbar. You can move around the screen.

3. Drag a floating toolbar to the edge of the program window, to make it a docked toolbar.

e. Adding a button to a toolbar

1. Click Tools > Customize

2. Click the Commands tab.

3. In the Categories box, click the category that contains the button you want.

4. Drag the button you want from the Commands box onto the displayed toolbar.

Tip: If you don't see the command you want under a particular category, click All Commands.

f. Removing a button from a toolbar

1. Click Tools > Customize on the menu bar.

2. Click the Commands tab.

3. Drag the button away from the toolbar.

Tip: The Customize dialog box must be open while doing this.